Best 11 Email Security Practices to Know in 2022

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Best 11 Email Security Practices to Know in 2022

Best 11 Email Security Practices to Know

The best email security practices seem cliché, but they still hold great significance in 2022. Email remains an important communication tool for business, personal use, money transfer, or attending webinars. Here are the 11 best email security practices to know in 2022.

Ensure Your Email Password is Strong

Ensure Your Email Password is Strong

As a first step, creating a strong password will go a long way toward ensuring the security of your email. Before you sign up for an email account, the best free email services will almost certainly ask you for a strong password. A strong password makes it difficult for hackers to access your data and increases your trust with the email service provider. To make a strong password, mix alphabets, numbers, uppercase, lowercase, and special characters.

Don’t Use the Same Password

Good email security practice also includes using different passwords to sign up to different websites. It can be annoying to log into hundreds of websites with different passwords, this can be tiring and you will most likely use your email password on such sites. To remain safe with your email, make it a habit to distinguish your email password from other websites.

Don’t Share Your Email Password

Don’t Share Your Email Password

Sharing your password should not even cross your mind unless you are not in a position to access your email and require crucial information. Sharing your email password should only be done in exceptional circumstances. A call from your email service provider to share your email password will likely be a scam because no reputable provider will ask you for such information.

Review Your Password From Time to Time

Reviewing your security settings ensures no passwords are compromised or mixed up. It is good practice to update your password because an old password is easy to manipulate using sophisticated software. Regularly reviewing your email password depends on where and how many guests use your device for browsing. You can review your password at least once every year.

Use 2-Factor Authentication

Use 2-Factor Authentication

It is a common practice for most email platforms to enable 2-factor or multifactor authentication. Your email provider will most likely have a friendly user guide to help you to enable multifactor authentication. It takes a few seconds to verify who is logging into your email, this may be annoying but it goes a long way to ensure your account is safe.
Don’t use public Wi-Fi

Public Wi-Fi remains a threat to online safety because it is a convenient podium for cyber-attacks. Free public Wi-Fi is all good until your data is breached since anyone on the same network can grant access to your critical information. If you have to use the internet from a public space, ensure it is from a legitimate source or organization that you are familiar with.

Be Careful with Phishing Schemes

Be Careful with Phishing Schemes email

Email platforms take great measures to ensure your information is safe from phishing schemes. Despite all these measures, one wonders how you still receive spam emails as phishing schemes continue to be sophisticated each day. Examples of phishing schemes you may fall prey to include invoice scam, email upgrade, cash-app advance, a job offer with lucrative remuneration or winning a free trip to Dubai, etc.

Don’t Follow all Links

As more businesses go online, so do more scammers follow suit. You cannot count the number of emails with clickbait that will instantly entice you to follow the link. The email message may send you interesting offers and when you prompt the link, you find yourself in an entirely different site that is malicious. It is important to review the link before following it to ensure it is the correct domain.

Unsubscribe From Unwanted Emails

Unsubscribe From Unwanted Emails

If you are getting emails that you are not interested in or look suspicious, it is time to block or unsubscribe from them. Great email service has a user-friendly option that allows you to block or report such suspicious and unwanted emails from your inbox. It should also provide a program policy that protects you from harassment or threats vied email, which you can use to report or block them.

Attend Training on Cyber Security

Training on online safety won’t be a waste of time or resources because online safety means protecting your device and private data. There will be a new threat to your email every day. This is the importance of keeping tabs with new information on how to protect your email from cyber-attacks. If you run a big organization, conduct regular seminars for your employees on cyber security, which also includes securing emails.

Check Onsite Permissions

Regularly check on permissions settings to ensure no unfamiliar sites have been allowed to view your emails. Some apps and sites need permission to view emails and other private information as a condition to use them. It is good practice to disallow some apps or sites you may no longer need from accessing your email.

Conclusion

Email remains an important technology tool, and hackers continue to find new ways to breach your privacy. It is impossible today to sign in to websites or even get simple services like reading a free article without an email address. This comes at a time when data privacy is of great concern, while there is a need by consumers to use such tools to enhance their work.

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About Author

Catherine Waddell United States
Catherine is a Digital Marketing Expert and Founder of Techmediabooks.com. She has been working on her own blogging projects which provide solutions to users in the field of Technology, Internet Knowledge, and "How to " based content. As an experienced Digital Marketer, She believes Content is everything online.

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