Your documents and presentations might seem like a very small point in your business, but they do make a huge difference when it comes to your overall image, it weighs in a lot. There is no better feeling than finally finishing the document you have spent a huge time working on. But, if it doesn’t convey the message that you want it to, all your effort is going to go down the drain, right? Document editing plays a huge part in making your files look more readable and understandable. In this article, I am going to highlight four formatting rules that you should keep in mind when editing business documents so that you can create documents that not only contain good information but are also better looking.
Don’t Be Afraid of White Space
White space is any space where there is no text or image. A very common perception that a lot of people have is that there shouldn’t be a lot of white space in a formal document. However, the truth can be far from that, as white space gives your document a breathing space and makes everything organized. Instead, you should be using margins to center your text and ensure that you have wider margins on your documents. If you don’t know how to add margins to PDF, you can browse the linked article.
Use Better Fonts
A very important thing that you have to keep in mind when creating an official document is to make sure that the text is readable. The best way to make that happen is by selecting a font that isn’t only subtle but also easy to read. Serif and Sans-serif fonts are the most used fonts in business documents. However, you can also choose the ones you like as long as they are not too stylish and match well with your headings and subheadings.
Use Headlines and Subheadings
One of the most crucial things about business documents is the fact that they need to be scannable. If the reader has to carefully read everything in the document, you aren’t doing it right. You need to make sure that anyone who takes one look at the document is able to figure out the important points. Heading and subheadings come in very handy when trying to do that, as you can easily chalk out important points by turning them into headings.
Use Lists and Tables
Last but not least, you should also use lists and tables to draw the eye. As mentioned before, you need to make your document as readable and scannable as possible. Lists are going to make it easier for a reason to grasp difficult things, and you can highlight information in a much better way. However, make sure that you are not overusing lists as it puts off a very bad image. You should also enhance your document by using tables and figures if possible, as it makes the document easy to read.